University of Notre Dame
Archives   

Policies

Hours, Location, Address, etc.
Procedures and Application
Examples of Citations to University Records
----- Bibliographic Citation
----- Footnote Citations
Duplication of Material
Access to University Records
----- Family Education Rights and Privacy Act
Advice for Genealogists
----- Ancestors at Notre Dame
----- Roman Catholic Dioceses in the USA
----- The Catholic Archives of America
Microfilm Publications
----- Sports Microfilm


Hours, Location, Address, etc.

Hours

8:00 a.m. - 5:00 p.m., Eastern Time, Monday through Friday.

Location

We take up most of the sixth floor of the Hesburgh Library on the campus of the University of Notre Dame (north of South Bend, Indiana). We store some of our records on the ground floor of the building and some of them off site.

Address

University of Notre Dame Archives
607 Hesburgh Library
Notre Dame, IN 46556

etc.

email: Archives.1@nd.edu
phone: (574) 631-6448
fax: (574) 631-7980


Procedures and Application

Those who come to the archives to do research first sign our guest book, then read a page describing our procedures and fill out an application form. They sign the guest book every time they return to the archives; they only need to fill out the form once a year.


Examples of Citations to University Records

Bibliographic Citation

Archives of the University of Notre Dame (cited as UNDA):
Notre Dame Early Presidents' Records (UPEL).
Notre Dame Printed Materials Collection (PNDP).
Notre Dame Vice President for University Relations (URVP).
etc.

Footnote Citations

1 and 2 show how to cite a letter in a processed collection with box and folder numbers assigned to each container; 3 shows how to cite a letter in an unprocessed collection or a collection that does not yet have permanent box and folder numbers assigned; 4 and 5 show how to cite printed items that are unlikely to be available elsewhere; and 6, 7, and 8 show that citing seemingly unusual items (a ledgerbook, button, and photograph) is actually similar to citing any other item.

1. John Louis Deister to Rev Andrew Morrissey, 2 July 1902, University of Notre Dame Early Presidents' Records (hereafter cited as UPEL) 94/11, UNDA.

2. Joseph F. Dohan to Rev Andrew Morrissey, 3 July 1902, UPEL 94/11, UNDA.

3. James V. Gibbons to James W. Frick, 27 July 1982, University of Notre Dame Vice President for University Relations (hereafter cited as URVP) box 4, "New York Stock Exchange Trading Post" folder, UNDA.

4. Graduate Studies in History, University of Notre Dame (Fall 1981) [found in Notre Dame Printed Materials Collection (hereafter cited as PNDP) 40-Hi-1, UNDA].

5. "Union-Management Talks Set at Notre Dame", South Bend Tribune 1 April 1970 [found in University of Notre Dame Department of Information Services Records (hereafter cited as UDIS) 50/12, UNDA].

6. Registration Book Entry for William J. Anderson, 5 September 1865, "Student Register 1857-73", p.67, Early Notre Dame Student, Class, and Financial Recordbooks (hereafter cited as ULDG), UNDA.

7. "Nutting for President" Campaign Button, 1970, University of Notre Dame Artifacts Collection (hereafter cited as OAND), UNDA.

8. Photographic portrait of Ronald W. Haughton, UDIS 50/12, UNDA.


Duplication of Material

Conditions:

Duplication of material found in the University of Notre Dame Archives is a service designed to facilitate the research of individual scholars. Copies of documents will be made solely for the personal use of the individual researcher requesting them, and are not to be sold, given away or recopied without the prior written permission of the University of Notre Dame Archives. Duplication of material by the Archives does not constitute permission to publish.

Copies will be made at the following fees, payable in advance. There is a $5.00 minimum fee for all duplication requests received by mail.

The Archives reserves the right to refuse to duplicate any material found in its collections if, in its judgment, duplication could result in damage to the material. Neither major portions of a collection nor finding aids prepared by the archives for use within the reading room will be duplicated for any individual researcher.

If you would like to order photocopies or photographs, print a copy of our order form, fill it out, sign it, date it, and send it to the archives with your check. With half-inch margins, you can probably print the form on one page. If you need more room to describe your order, you may attach other pages or write on the back of the form. If you need more specific information (such as how many pages a certain document has) call us or write to us.

Family Education Rights and Privacy Act

The University has designated certain information contained in the education records of its students as Directory Information for purposes of the Family Educational Rights and Privacy Act (FERPA).

This includes: (1) full name, (2) address, (3) telephone number, (4) date and place of birth, (5) college, major, or level, (7) weight and height of members of athletic teams, (8) dates of attendance, (9) full or part-time status, (10) degrees and awards received, (11) the most recent previous educational agency or institution attended by the student, and (12) other similar information such as a photograph.

Directory information may be disclosed by this institution for any purpose, without the consent of a student. Students have the right to refuse to have this information disclosed. In the event that a refusal is not filed with the Registrar's Office, the University assumes that the student does not object to the release of the directory information.


Advice for Genealogists

Ancestors at Notre Dame

If one of your ancestors attended Notre Dame before 1906, you should write to the University Archives for information. We have an index to the early ledgers in which University officials kept student accounts. Because of their fragility, we do not photocopy these ledgers, but we can provide information from them. We also have databases containing names of students and faculty from the University Bulletin in the nineteenth and early twentieth century. We can photocopy pages from the Bulletin, though the information there generally consists of no more than a name appearing in a list of students who attended or graduated.

For official transcripts you should write to the Registrar's Office in the Main Building. Student transcripts begin circa 1906. The University Archives may have other information on students who attended after 1905. For example, we have an index to the student weekly, the Notre Dame Scholastic, an index to the student daily newspaper, the Notre Dame Observer, and other finding aids.

Roman Catholic Dioceses in the USA

Our diocesan collections, listed under Catholic Church, generally contain correspondence of bishops and miscellaneous collected material. The following outline indicates how dioceses split and how new dioceses were created in the nineteenth century. This outline does not always represent all the complicated details of historical transitions. Some new dioceses covered territory previously assigned to two other dioceses; others existed as vicariates apostolic before they became dioceses. American history has its own complications. In the late eighteenth century, Baltimore was the only diocese in the United States, but other dioceses or archdioceses (Louisiana and the Floridas, Quebec, Mexican dioceses) had authority over territory later to become part of the United States. This list includes only dioceses founded before the 20th century.

> indicates a transfer of episcopal seat or change of name.

Baltimore 1789
---- Bardstown > Louisville 1808
---------- Cincinnati 1821
---------------- Detroit 1833
---------------------- Milwaukee 1843
---------------------------- La Crosse 1868
---------------------------- Green Bay 1868
---------------------- Sault St Marie > Marquette 1857
---------------------- Grand Rapids 1882
---------------- Cleveland 1847
---------------- Columbus 1868
---------- Vincennes > Indianapolis 1834
---------------- Chicago 1843
---------------------- Quincy > Alton > Springfield in Illinois 1853
---------------------------- Belleville 1887
---------------------- Peoria 1875
---------------- Fort Wayne > Fort Wayne / South Bend 1857
---------- Nashville 1837
---------- Covington 1853
---- Boston 1808
---------- Hartford 1843
---------------- Providence 1872
---------- Burlington 1853
---------- Portland 1853
---------------- Manchester 1884
---------- Springfield 1870
---- New York 1808
---------- Albany 1847
---------------- Ogdensburg 1872
---------------- Syracuse 1886
---------- Buffalo 1847
---------------- Rochester 1868
---------- Brooklyn 1853
---------- Newark 1853
---------------- Trenton 1881
---- Philadelphia 1808
---------- Pittsburgh 1843
---------------- Erie 1853
---------- Harrisburg 1868
---------- Scranton 1868
---- Richmond 1820
---------- Wheeling 1850
---------- Wilmington 1868
---- Charleston 1820
---------- Savannah 1850
---------------- St Augustine 1870

Louisiana and the Floridas > New Orleans 1793
---- St Louis 1826
---------- Dubuque 1837
---------------- St Paul 1850
---------------------- St Cloud 1889
---------------------- Winona 1889
---------------- Davenport 1881
---------- Little Rock 1843
---------- Vicariate Apostolic of the Indian Territory 1850
---------------- Omaha 1885
---------------------- Lincoln 1887
---------------------- Cheyenne 1887

---------- St Joseph > Kansas City / St Joseph 1868
---------- Leavenworth > Kansas City in Kansas 1877
---------------- Concordia > Salina 1887
---------------- Wichita 1887
---------- Kansas City > Kansas City / St Joseph 1880
---- Mobile 1829
---- Natchez 1837
---- Natchitoches > Alexandria 1853

(Mexico)
---- Both Californias > Monterey / Los Angeles 1840
---------- San Francisco 1853
---------------- Grass Valley > Sacramento 1868
---- Galveston 1847
---------- San Antonio 1874
---------- Dallas 1890
---- Santa Fe 1853
---------- Denver 1887
---------- Tucson 1897
---- Salt Lake City 1891

Oregon City > Portland in Oregon 1846
---- Nesqually > Seattle 1850
---- Vicariate Apostolic of Idaho 1868
---------- Helena 1884
---------- Boise 1893


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